New IRP Mileage Rules Start January 1, 2024

Updated December 27, 2023

Man on laptop in truck

For carriers using electronics for distance tracking under the International Registration Plan (IRP), new rules apply to distance records produced by vehicle tracking systems, including electronic logging devices (ELDs) and
global positioning systems (GPS).

The new rules specify a minimum frequency for pings. Vehicle-tracking systems that utilize latitudes and longitudes must create and maintain a record at a minimum of every 15 minutes when the vehicle’s engine is on.

Similar to the new IFTA rules, the data must contain the following elements:

  • The date and time of each system reading
  • The latitude and longitude to a minimum of four decimal places of each system reading
  • The odometer reading from the engine control module (ECM) of each system reading. If no ECM odometer is available, a beginning and ending dashboard odometer or hubometer for the trip will be acceptable
  • Vehicle identification number or vehicle unit number

The data must be accessible in an electronic spreadsheet format such as XLS, XLSX, CSV, or delimited text file. Formats from a vehicle tracking system that provide a static image, such as PDF, JPEG, PNG, or Word, are not considered accessible for the purposes of verifying distances.

On January 1, 2024, any carrier operating with an IRP plate must adhere to the new rules in place that day. 

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