Updated December 27, 2023
The requirements for electronic distance records have changed to tightly define what data elements are required and what formats are acceptable under the International Fuel Tax Agreement (IFTA).
The changes that are effective as of January 1 impact distance records produced by a vehicle tracking system that utilizes latitudes and longitudes, such as an ELD or GPS.
Under the new requirements, records produced by vehicle tracking systems must be created and maintained at a minimum of every 10 minutes when the vehicle’s engine is on and contain the following data elements:
Data must be accessible in an electronic spreadsheet format, such as XLS, XLSX, CSV, or delimited text file. Formats from a vehicle tracking system that provides a static image such as PDF, JPEG, PNG, or Word are not acceptable.
The effective date for the changes — January 1, 2024 — also aligns with changes recently finalized by IRP.