Let our team of specialists make it easy to keep your company compliant with complex motor carrier tax and registration requirements, state IFTA and IRP requirements, and fuel tax reporting obligations, plus help reduce your audit risk. We'll apply our expertise to ensuring that your vehicles are legal and improving the accuracy and integrity of your fuel and mileage tax data.
View Your Records
See the driver trip reports, fuel receipts and toll information we collect from you and your drivers in the centralized DataSense portal.
See cost reports for your fleet's total fuel, mileage and authority permits.
View Cost Reports
View the regulatory work we're doing on your behalf so you can always know the status of your vehicle tax and licensing compliance.
Access your Vehicle Database
Get anytime access to your unit data so you can search for units by type, location, VIN number, plate number and more.
Data Collection & Entry
Your driver trip reports, fuel receipts, and toll information will be collected and entered into the DataSense database. We accept paper trip documents or electronic data transfer, and purge according to regulatory timeline.
Audit Tax Reporting Documents
A proprietary audit will be conducted and any errors we find will be corrected to make sure your documents meet the IFTA and IRP state compliance requirements.
We'll manage your monthly and quarterly mileage and fuel data for quarterly IFTA reporting. We will also complete and submit tax returns and disperse payments. Receive cost reports of total fuel, mileage, and authority permits and apply for ongoing fuel tax credits and refunds as appropriate.
Complete Applications & Obtain Permits
We will complete IRP, IFTA, mileage tax (OR, NM, NY and/or KY), Unified Carrier Registration (UCR) and Authority Permit applications for new vehicles added to your fleet and renewals.
Communicate Changes with States
Any time there are permit changes, such as address changes, return of permits or cancellations, we'll communicate with states on your behalf.
Based on our knowledge of your fleet, we'll offer recommendations for your permitting needs for the following year, advise you on which base state to use, and recommend best practices to optimize your fleet efficiencies and tax liabilities.
Support During an Audit
Get our expert advisement in the event of an audit, including explaining the audit process, providing instructions on how to present your records and answering your questions throughout the audit.
The International Fuel Tax Agreement (IFTA) is an agreement for the collection and distribution of fuel use tax revenues. The lower 48 states and the 10 Canadian provinces are members of IFTA. IFTA allows carriers, including private carriers, to obtain one license and file quarterly tax returns with one base jurisdiction.
A "qualified motor vehicle" is a motor vehicle used, designed or maintained for transportation of persons or property, and that:
|Reporting Quarter||Due Date|
|January - March (Q1)||April 30|
|April - June (Q2)||July 31|
|July - September (Q3)||October 31|
|October - December (Q4)||January 31|
As an IFTA-licensed carrier, you are required to display two IFTA decals per vehicle and carry a copy of the IFTA license in each vehicle. Starting in January 2019, you may carry your IFTA license electronically.
IFTA records must be retained for four years from the date of filing the tax report based on the records.
Electronic logging devices (ELDs) can be used to record mileage data, but must meet the requirements of the International Fuel Tax Agreement (IFTA).
The International Registration Plan (IRP) is an agreement that provides for the apportioned registration of commerical motor vehicles, allowing a qualifying commerical vehicle to travel through severl jurisdictions with one license plate, in all jurisdictions shown on the cab card. The lower 48 states, the District of Columbia, and the 10 Canadian provinces are memebers of the IRP.
An "apportionable vehicle" means any power unit that is used or intended for use in two or more member jurisdictions and that is used for the transportation of persons for hire or designed, used, or maintained primarily for the transportation of property, and:
The cab card must list all the member IRP jurisdictions, plus the registered weight the vehicle must comply with, to operate in each jurisdiction. Cab cards are vehicle specific, and the original cab card must be carried in the vehicle for which it is issued.
Kentucky, Oregon, New York and New Mexico require mileage permits. Visit JJKellerPermits.com for more information.
Yes. J. J. Keller can help keep your vehicle operating legally and improve accuracy and integrity of your fuel and mileage tax data.