VEHICLE TAX & LICENSING SERVICE 

Let our team of specialists make it easy to keep your company compliant with complex motor carrier tax and registration requirements, state IFTA and IRP requirements, and fuel tax reporting obligations, plus help reduce your audit risk. We'll apply our expertise to ensuring that your vehicles are legal and improving the accuracy and integrity of your fuel and mileage tax data.

VEHICLE TAX & LICENSING SERVICE 

Let our team of specialists make it easy to keep your company compliant with complex motor carrier tax and registration requirements, state IFTA and IRP requirements, and fuel tax reporting obligations, plus help reduce your audit risk. We'll apply our expertise to ensuring that your vehicles are legal and improving the accuracy and integrity of your fuel and mileage tax data.

FUEL TAX ANALYTICS & INSIGHTS


 

View Your Records 

See the driver trip reports, fuel receipts and toll information we collect from you and your drivers in the centralized DataSense portal.

 

5 Red Flags for an IFTA Audit

Monitor Compliance 

See cost reports for your fleet's total fuel, mileage and authority permits.

 

View Cost Reports

View the regulatory work we're doing on your behalf so you can always know the status of your vehicle tax and licensing compliance. 

 

Access your Vehicle Database

Get anytime access to your unit data so you can search for units by type, location, VIN number, plate number and more. 

Learn how J. J. Keller can help manage your IFTA and IRP reporting.

 

Learn More

EXPERT ASSISTANCE & INSIGHTS FOR IFTA/IRP COMPLIANCE


 

Data Collection & Entry

Your driver trip reports, fuel receipts, and toll information will be collected and entered into the DataSense database.  We accept paper trip documents or electronic data transfer, and purge according to regulatory timeline. 

 

Audit Tax Reporting Documents

A proprietary audit will be conducted and any errors we find will be corrected to make sure your documents meet the IFTA and IRP state compliance requirements. 

 

Manage Reporting 

We'll manage your monthly and quarterly mileage and fuel data for quarterly IFTA reporting.  We will also complete and submit tax returns and disperse payments.  Receive cost reports of total fuel, mileage, and authority permits and apply for ongoing fuel tax credits and refunds as appropriate.

 

Complete Applications & Obtain Permits

We will complete IRP, IFTA, mileage tax (OR, NM, NY and/or KY), Unified Carrier Registration (UCR) and Authority Permit applications for new vehicles added to your fleet and renewals.

 

Communicate Changes with States

Any time there are permit changes, such as address changes, return of permits or cancellations, we'll communicate with states on your behalf.

 

Offer Advisement 

Based on our knowledge of your fleet, we'll offer recommendations for your permitting needs for the following year, advise you on which base state to use, and recommend best practices to optimize your fleet efficiencies and tax liabilities. 

 

Support During an Audit

Get our expert advisement in the event of an audit, including explaining the audit process, providing instructions on how to present your records and answering your questions throughout the audit.

IFTA/IRP Compliance Health Check 

Let our experts evaluate a sampling of your vechicle compliance documents and provide a summary of our observations. 

 

888-473-4638

How The Health Check Works

FUEL TAX & LICENSING BENEFITS

100% Compliance

100% Compliance 

We'll ensure your compliance with IFTA, IRP, HVUT, UCR, mileage permits, and applicable authority permits.

Reduced Workload

Reduced Workload

We'll handle all of this complex, time-consuming work on your behalf so your staff can focus on your core business. 

Standard Processes

Centralized & Standardized Processes

Processes will be standardized and consistent across all of your operating locations.

Minimized Risk

Minimized Risk & Audit Exposure 

We employ a comprehensive 74-point audit, in addition to applying the most current regulations to ensure accuracy.

Proactive Notification

Proactive Notifications

Receive notifications of expiring license plates and permit renewals before they become a problem.

Tax Credit

Optimized Tax Credits

Our experts will ensure you're not overpaying or underpaying IFTA taxes, and are receiving the credits your company is entitled to.